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Foreign Subsidiary Registration in India from Pune – For Global Companies

End-to-End Foreign Subsidiary Registration in India (Private Limited Company)

Akhil Amit And Associates is a specialised Chartered Accountancy firm helping overseas companies set up wholly owned subsidiaries and joint-venture companies in India through a compliant and tax-efficient private limited structure. From our base in Pune & Pimpri Chinchwad, we support promoters, CFOs and legal teams across Europe, USA, Middle East, Asia and other regions.

We have assisted more than 250 businesses to become 100% compliant entities in India, while legally planning their taxes to minimise the overall burden. Our experience includes Indian subsidiaries of groups based in Germany, Netherlands and other jurisdictions, so our processes are aligned with international expectations and internal control requirements.

This page explains the practical requirements, documents, process flow and compliance framework for setting up a foreign subsidiary in India, and how our team can act as your long-term compliance partner.

Key Highlights of a Foreign Subsidiary in India

  • Legal Form: Private Limited Company registered under the Companies Act, 2013 as a subsidiary of a foreign body corporate.
  • Ownership: Can be a wholly owned subsidiary (100% foreign shareholding) in most permitted sectors under the automatic FDI route.
  • Limited Liability: Liability of the foreign parent is restricted to the amount invested in the share capital of the Indian company.
  • Separate Legal Entity: Indian subsidiary has its own PAN, bank accounts, contracts and compliances, distinct from the foreign parent.
  • Repatriation & Tax: Profits can be repatriated as dividend/royalty/fees subject to Indian tax and DTAA position.
  • Regulatory Framework: Company Law (MCA/ROC), FEMA–RBI FDI regulations, Income-tax Act, GST, TDS and other local laws as applicable.

Documents Required from the Foreign Parent Company

All documents of the foreign company should be in English language. If any document is in a foreign language, it must first be translated into English by a certified translator, then notarised in the home country and finally apostilled or consularised, as applicable as per Indian regulations.

  • Certificate of Incorporation / Trade Register Extract of the foreign company.
  • Memorandum & Articles / Constitutional documents of the foreign company.
  • Board Resolution authorising:
    • Incorporation of an Indian subsidiary.
    • Approval of proposed Indian company name and shareholding pattern.
    • Authorisation of a signatory to sign incorporation and FDI documents.
  • Proof of registered office of the foreign company (utility bill / commercial lease / registry extract).
  • KYC details of authorised signatory & ultimate beneficial owners (UBO) – passport, address proof and recent photograph.
  • In some cases, group structure chart and shareholding confirmation may be required for bank and RBI KYC.

Documents Required from Indian Director / Local Representative

Indian law requires at least one resident Indian director (staying in India for ≥ 182 days in a financial year). If you do not have a local director, we can assist in identifying and onboarding a suitable Indian resident director through a controlled and documented arrangement.

  • Self-attested PAN card of the Indian director.
  • Self-attested Aadhaar card / Passport / Voter ID / Driving Licence as identity proof.
  • Recent address proof – utility bill / bank statement / Aadhaar showing current address.
  • Passport-size photograph (recent, colour).
  • Digital Signature Certificate (DSC) – we arrange DSC issuance and KYC process end-to-end.
  • Director Identification Number (DIN) – applied and obtained during incorporation, if not already available.

Virtual Registered Office & Indian Director Support

Virtual Registered Office Address (India)

For many foreign promoters, leasing full-scale office premises before incorporation is not practical. We can assist you in arranging a compliant virtual registered office address for the company in India, including:

  • Registered office address usable for MCA/ROC, PAN, GST and bank KYC.
  • Proper lease / NOC / utility documents as required under Companies Act.
  • Mail handling and statutory communication support, as per agreed scope.

Indian Resident Director Facilitation

Where required, we can support you in identifying and onboarding an Indian resident director through a robust and well-documented process, which may include:

  • Background checks and professional profile review.
  • Clear role definition and limitation of authority as per Board’s instructions.
  • Formal appointment documentation and indemnity/engagement arrangements.
  • Ongoing compliance support for director KYC, disclosures and filings.

Step-by-Step Process to Register a Foreign Subsidiary in India

  • Step 1 – Initial Consultation & Structure Finalisation
    Understanding your global structure, business model, invoicing pattern, funding plan and India-specific objectives to choose the right equity capital, shareholder mix and management structure.
  • Step 2 – Name Reservation & Objects Finalisation
    Drafting main objects suited to your industry (IT / manufacturing / services / consulting, etc.) and applying for name approval with the Ministry of Corporate Affairs (MCA).
  • Step 3 – Digital Signatures and Director KYC
    Obtaining DSCs for proposed directors and completing all necessary KYC formalities for both foreign and Indian directors.
  • Step 4 – Drafting of Charter Documents
    Preparing Memorandum of Association (MOA) and Articles of Association (AOA) tailored for a foreign-owned Indian subsidiary, including board powers, share capital structure, rights and restrictions as required.
  • Step 5 – Filing Incorporation Forms with MCA
    Filing the combined SPICe+ forms, attaching all notarised/apostilled documents, director KYC, registered office proofs and declarations, and tracking approval till Certificate of Incorporation is issued.
  • Step 6 – PAN, TAN & Statutory Registrations
    PAN and TAN are now allotted along with incorporation. We also assist with GST registration, PF/ESIC (if applicable) and professional tax in relevant states.
  • Step 7 – Bank Account Opening & KYC Coordination
    Supporting you with documentation, KYC responses and coordination with Indian banks for opening current account(s) in the name of the subsidiary.
  • Step 8 – FDI Remittance & RBI Reporting (FEMA)
    Guiding on remittance wording and RBI purpose codes, and filing post-remittance FC-GPR, KYC and other FDI-related compliances on FIRMS portal through your Authorised Dealer Bank.
  • Step 9 – Accounting, GST, TDS & Payroll Setup
    Designing a practical accounting and compliance calendar – GST, TDS, advance tax, employee payroll, vendor TDS and other recurring compliances.
  • Step 10 – Ongoing ROC, FEMA and Tax Compliances
    Handling annual filings (AOC-4, MGT-7/7A), statutory audits, tax audits (if applicable), FLA returns, board & shareholder meeting documentation and other periodic requirements.

Post-Incorporation FEMA / RBI & Annual Compliances

As a foreign-owned company, your Indian subsidiary must comply not only with regular company law, GST and income-tax requirements, but also with FEMA and RBI reporting for foreign investment.

  • FDI Inflow Reporting: Timely reporting of inward remittance receipts and filing of Form FC-GPR for shares allotted to the foreign parent.
  • Annual FLA Return: Filing annual Foreign Liabilities and Assets (FLA) return with RBI for reporting outstanding foreign investment and loans.
  • Board Meetings & Minutes: Conducting and documenting mandatory board and shareholder meetings as per Companies Act, 2013.
  • ROC Annual Filings: AOC-4 (financial statements) and MGT-7/MGT-7A (annual return) within the prescribed timelines.
  • Statutory & Tax Audits: Coordination with auditors, preparation of audit schedules and support for statutory audit and tax audit (where applicable).
  • GST, TDS & Income Tax: Monthly/quarterly returns, advance tax, TDS compliance, withholding on payments to the foreign parent, DTAA-driven tax positions, etc.

Why Foreign Promoters Prefer Akhil Amit And Associates

  • Specialised focus on foreign subsidiaries: Experience with multiple overseas parent companies, including Germany, Netherlands and other jurisdictions.
  • Over 250+ compliant entities: Track record of helping businesses maintain 100% compliance while legally optimising taxes.
  • Single window for all compliances: Incorporation, FEMA, RBI, GST, TDS, Income Tax, ROC and advisory under one roof.
  • Virtual address & Indian director assistance: Practical solutions when you do not yet have full physical presence in India.
  • Clear timelines & documentation checklists: Upfront clarity on requirements to avoid multiple back-and-forth.
  • International-grade communication: Professional reporting, email communication and documentation style aligned with overseas HQ expectations.
  • Ethical and compliant approach: We strictly follow ICAI guidelines, FEMA, RBI and Companies Act provisions to avoid any future regulatory risk.

Start Your Foreign Subsidiary Registration in India

If you are planning to expand into India and want a professionally managed, fully compliant subsidiary structure, our team at Akhil Amit And Associates will guide you from the first discussion till the entity is fully operational and compliant.

You can share your proposed structure, home country, business model and timelines with us, and we will revert with a clear roadmap, documentation list, estimated timelines and professional fee quote for end-to-end execution.

Partner with a trusted CA firm in Pune & Pimpri Chinchwad for your foreign subsidiary in India – and focus on growing the business while we take care of the compliances.