Frequently Asked Questions

We serve businesses across the entire Pune and Pimpri Chinchwad region including Chinchwad, Hinjewadi, Wakad, Baner, Kharadi, Bhosari, Chakan, Nigdi, Akurdi, Chikhali, Ravet, and Kiwale. Our three offices ensure accessibility across PCMC and Pune city:

Head Office: A8, First Floor, Om Sai Market, Krishna Nagar, Chinchwad, Pune 411019
Branch 1: C205, Sai Shristi, Opposite Bharat Petrol Pump, Wakad, Pune 411057
Branch 2: F209, Unique K Ville, Near Mukai Chowk, Kiwale, Ravet, Pune 412101

We act as long-term compliance partners — not one-time registration agents. After incorporating your company, we stay with you for everything that follows: GST return filing, TDS compliance, annual ROC filings (AOC-4, MGT-7, DIR-3 KYC), statutory audit, income tax return, and any additional registrations or amendments your company requires as it grows. Our clients have a dedicated CA who knows their company structure, directors, and compliance history.

Online portals deliver the Certificate of Incorporation — and little else. The founders who come to us after using portals typically face: MOA object clause errors that restrict their business activities, post-incorporation registrations they were never told about (GST, Shop Act, Udyam, PTRC), no compliance calendar leading to penalties, and no one to call when an MCA notice arrives.

The cost of fixing these issues is almost always higher than the cost of getting it right the first time. A CA firm provides continuity — someone who knows your company from day one and stays with you.

The cost depends on authorised capital, number of directors, Maharashtra state stamp duty, and the post-incorporation registrations required (GST, Shop Act, Udyam, Profession Tax). We provide transparent, all-inclusive quotes covering the complete process — no hidden charges. Contact us on +91 8918900780 or office@akhilamitassociates.com for a specific estimate based on your requirements.

With complete, clean documentation, the Certificate of Incorporation is typically issued within 7 to 15 working days from the date of SPICe+ filing with MCA. The complete setup — incorporation plus GST, Shop Act, and Udyam registration — takes 3 to 5 weeks. Delays almost always occur at the name approval stage or due to incomplete address proof documentation.

For Directors and Shareholders: PAN Card, Aadhaar Card, passport-size photograph, email ID, mobile number, and latest bank statement or utility bill as address proof.

For Registered Office Address: Electricity bill or property tax receipt, rent agreement (if rented), and NOC from the property owner.

For NRI or Foreign Directors: Passport, foreign address proof, and apostilled or notarised documents as per the country of residence.

There is no minimum paid-up capital requirement under the Companies Act, 2013. You can incorporate with ₹1 lakh authorised capital and ₹10,000 paid-up capital, which is the standard starting structure for most startups. The authorised capital can be increased at any time as the business grows by passing a resolution and paying the additional stamp duty.

Yes. A Private Limited Company can have NRI or foreign national directors, subject to conditions including DIN allotment and apostilled or notarised documentation for foreign directors. At least one director must be a resident of India (present in India for at least 182 days in the previous calendar year). We handle foreign director incorporation and FEMA compliance for foreign-owned subsidiaries.

A Private Limited Company is preferred for startups seeking investment, issuing ESOPs, and scaling with multiple stakeholders. It carries more compliance overhead but offers cleaner equity structuring.

An LLP has lower compliance costs and is tax-efficient for professional service firms, consultancies, and businesses where all founders are actively involved in operations. It cannot issue equity shares or raise institutional funding easily.

We recommend a detailed conversation before choosing — the right structure depends on your funding plans, number of founders, business type, and tax position. Call us on +91 8918900780.

GST registration is mandatory if your company: makes interstate supply (selling to clients in other states), sells through any e-commerce platform, or has turnover exceeding ₹20 lakh for services or ₹40 lakh for goods. Most B2B service companies in Pune — IT firms, consultancies, agencies — need GST from their first invoice. We recommend applying within the first two weeks of incorporation. See our GST Registration page for more details.

The Maharashtra Shops and Establishments Act, 1948 requires every business operating in Maharashtra to register under the Shop Act (commonly called Gumasta Licence) — including Private Limited Companies. It is governed by the Municipal Corporation — PCMC for Pimpri Chinchwad, PMC for Pune city.

Many banks including HDFC, ICICI, and Axis ask for the Gumasta Licence when opening a company current account. Corporate clients also include it in vendor onboarding checklists. The registration takes 7 to 15 working days through the Aaple Sarkar portal.

Udyam registration is India's official MSME classification. It unlocks: collateral-free loans up to ₹2 crore under the CGTMSE scheme, compound interest protection on delayed payments beyond 45 days from corporate buyers, eligibility for government tenders with MSME quotas, and concessions on Maharashtra state licences and fees.

Most startups and growing businesses in Pune qualify as Micro or Small Enterprises. Registration is done online in 1 to 3 working days.

Maharashtra has two Profession Tax obligations for a Private Limited Company:

PTEC (Professional Tax Enrolment Certificate) — the company's own profession tax liability as a legal entity. Annual payment of ₹2,500 to the Maharashtra government. A provisional PTEC is issued automatically during SPICe+ incorporation.

PTRC (Professional Tax Registration Certificate) — mandatory the moment your company hires even a single employee. As an employer, you must deduct profession tax from salaries and deposit it monthly. PTRC is a separate registration applied for through the Mahavikas portal.

Every Private Limited Company must file annually:

INC-20A — within 180 days of incorporation (one-time for new companies)
ADT-1 — auditor appointment within 30 days of incorporation
DIR-3 KYC — September 30 every year for all directors
AGM — must be held by September 30 for March year-end companies
AOC-4 — audited financial statements filed within 30 days of AGM
MGT-7 / MGT-7A — annual return filed within 60 days of AGM

These are in addition to monthly and quarterly obligations under GST, TDS, and income tax. See our Annual Compliance page for full details.

INC-20A is the Commencement of Business Declaration every Private Limited Company must file within 180 days of incorporation. It confirms that the share capital subscribed by shareholders has been deposited in the company's bank account.

A company that has not filed INC-20A technically cannot commence business, borrow money, or deploy capital. Penalty: ₹50,000 on the company and ₹1,000 per day on every officer in default for the period the default continues. This is the most commonly missed compliance for newly incorporated companies.

DIR-3 KYC is the annual Director KYC that every individual with a Director Identification Number (DIN) must file by September 30 every year — regardless of whether they are an active director or not.

If missed, the DIN is deactivated immediately. A deactivated DIN means the director cannot sign any board resolution, file any ROC form, execute any bank mandate, or perform any director action until the KYC is completed with a ₹5,000 late fee. This is a situation that is entirely preventable with a calendar reminder — which we send to all our clients in August.

Yes. A Private Limited Company with zero transactions still has mandatory annual ROC filings — AOC-4 and MGT-7 — every year. The financial statements will show nil activity but they must be prepared, audited, and filed with the Registrar of Companies. There is no exemption for inactive or dormant companies from these filing requirements.

The first step is a compliance audit to identify exactly which filings are overdue and what the accumulated late fees are. Outside of MCA amnesty schemes like CFSS (Companies Fresh Start Scheme), late fees must be paid along with the overdue filings.

We regularly assist companies in clearing accumulated defaults — from identifying all pending items to filing them in the correct sequence to avoid further notices. Contact us on +91 8918900780 for a compliance review of your company.

Yes. We handle complete GST services: GST registration, monthly and quarterly return filing (GSTR-1, GSTR-3B), annual return (GSTR-9), GST audit (GSTR-9C), LUT filing for exporters, E-way Bill compliance, GST advisory, and GST litigation representation. See our GST Advisory page.

Yes. We provide FEMA compliance, RBI reporting, international tax advisory, and transfer pricing study and documentation for foreign-owned subsidiaries and NRI-promoted companies in Pune. We handle foreign subsidiary incorporation in India and ongoing FEMA, RBI, and international tax compliance requirements. See our Foreign Subsidiary page.

Yes. Converting a proprietorship to a Private Limited Company involves incorporating a new company and executing a formal Business Takeover Agreement. The transfer must be structured correctly under Section 47(xiv) of the Income Tax Act to be tax-neutral — failing which capital gains tax applies. GST migration via Form ITC-02 must also be coordinated with the incorporation timeline.

We manage the complete conversion process including business valuation, incorporation, Business Takeover Agreement drafting, GST migration, and updating all registrations and contracts. Typical timeline: 6 to 8 weeks for a business of moderate complexity.

Yes. We conduct statutory audit, tax audit under Section 44AB, internal audit, management audit, and due diligence for companies and LLPs across Pune and Pimpri Chinchwad. See our Audit & Assurance page.